Kalman Equipment Management System™
Because Total Life Cycle Management demands a robust yet flexible computing platform capable of managing existing program requirements, and adapting to emerging requirements and changes in your program’s scope.
KEMS is a secure, web based, equipment management system that provides real time info on the quantity, specific location, readiness status, and lifecycle history of all equipment items within a prescribed inventory. The KEMS internet browser interface provides a user friendly “look and feel” and is paired with established and stable component technologies like SharePoint and Structured Query Language (SQL). Hosted in a secure environment, KEMS provides a suite of fully integrated modules that can be tailored to meet a specific equipment management challenge.
The KEMS Foundation
The Kalman Equipment Management System™ (KEMS)1 is based on the successes of the Vista Asset Management™ (VAM)2 solution currently used by Department of Defense agencies. VAM has been in use by multiple Federal agencies including the U.S. Marine Corps and allows for single-point customer access to equipment, goods, and services. It ensures precise material management through enhanced accountability, visibility, and increased economy of assets at all levels, combined with exceptional customer service.
1 The Kalman Equipment Management System (KEMS), is a trademark of Kalman and Company, Inc..
2 The Vista Asset Management System (VAM), is a trademark of CoreLogis, LLC.
Key Features of KEMS:
Work orders, created and tracked in KEMS, capture critical information such as time stamped start and stop times, material consumption, costs associated to maintenance, and general fault condition information. This information allows KEMS users to calculate Turn-Around-Times (TAT) between service events, active repair time, and other reliability, availability, and maintainability data. KEMS contains a full asset maintenance schedule that supports and tracks calibration information as well as Preventive Maintenance Checks and Services (PMCS). KEMS allows for the tracking of item warranties to include expiration date and can alert stakeholders of expired or expiring warranty prior to performing services on equipment. Because KEMS is accessed via a secure internet connection, the full range of KEMS capabilities can provide mobile maintenance management to users operating away from a fixed base.
KEMS provides full life cycle management for any type of inventory item by leveraging the Vista Asset Management (VAM) to track all inventory receipts, storage locations, and issues.
• Inventory items can be tracked by item name, serial number, lot number, part number, location, condition, quantity, cost and ownership.
• By capturing the parts used for each service work order KEMS provides material consumption information.
• Tracks the status of serialized components and can initiate supply order requisitions when reorder points are met.
• Manages Shelf-life data, allowing users to rotate items nearing their expiration date into training stocks or mark them for disposal.
• Tracks inventory and assets using bar codes, IUID and RFID technology.
Inventory Management Process: Conducting inventory at the right time helps eliminate costly back-orders and out of stock conditions for key items. KEMS can maintain inventory stock levels at each storage facility and across the organization including min/max and re-order points, thereby reducing costs and keeping inventory at the right levels.
Capture and track: KEMS automates the inventory receipt and put-away process by matching goods received to the original purchase requisition. This provides greater control in allocating resources, optimized space use, and efficient order-picking. As receipts are processed, the system updates and adjusts stock levels, ensuring station inventory managers have up-to-date order fulfillment information.
Disposition Processing: KEMS Supports different types of inventory processing including; disposal, recall, cleaning, and maintenance/service. Items can be located and transferred into a designated area (on-hand inventory locations; returned-from stations; or customers), updating the inventory or item at that time with the correct reason code.
Notify and Alert: Electronic signature capture can be used to enhance individual or department level accountability for asset issues, providing receipts that are securely stored online and available later for auditing purposes. KEMS triggers automated notifications via email to key stakeholders about inventory events that affect operations
Requisitioning and Sustainment: To maintain ideal stock levels, required items can be recommended for procurement to the inventory manager. The inventory manager can requisition all approved purchases through regular supply-chain processes. Requisition and order status can be tracked and validated to confirm receipt and trigger purchase order closures.
Designed to assist in program planning, KEMS provides an E-Catalog module containing program equipment items and current pricing.
The Reporting module provides easy to read management information in one location concerning; maintenance management, inventory management, procurement, training and finance. KEMS provides all mandatory TLCM reports and an SQL server reporting service provides flexibility, allowing any authorized user to quickly and easily create reports “on the fly” with minimal computer skills. All reports can be exported to multiple formats including Microsoft Excel, PDF, and comma delimited text.
The finance module can successfully capture and display program financial status that reflect expenditures and balances.
The Training module houses training records, skills certifications, lesson plans and other training materials.